COPY COPY Direct Mailing Services

Plan Your Mailing

Whether or not we are producing your mailing piece, please consult with us. There are many factors that will contribute to the cost and success of your mailing. Some of these factors include the stock the piece is printed on, how it is folded, where the address is to be printed, and the quality of your mailing list.

Since standard mail is inexpensive, it may not be delivered as quickly as First Class. Planning the mailing well in advance of the delivery date is an excellent idea.

Of course if your mailing piece is for promotional or advertising purposes you will need to design a piece to create the best impact and response possible. At COPY COPY we will be happy to work with you to create an effective mailing piece that will reach your target.

Organizations that produce a regular newsletter or announcement to keep members informed realize how much work is involved in getting this job done. We can help you simplify this process. At COPY COPY you can send us your project via email or through our website, then print, fold, tab, address and take your project to the Post Office with all of the required forms. You not only save in postage, but time and energy as well.

How Your Order Is Processed

In addition to your mailing piece, we will need a mailing list to process your mailing. A mailing list can be generated from your own client base, acquired through business organizations such as chambers of commerce, or purchased through a company that sells mailing lists. (If you purchase a list for use in Summit or Eagle County, make sure that the list includes PO Boxes.) Our software can accept most data base files, including Access, Excel, ASCII, Dbase compatible, tab and comma delimited, and data interchange format.

Once your data base has been imported, our system takes the following steps:

1. It checks your list against the current address data base from the US Postal Service for address certification and zip code updates.
2. The data base is checked for duplicate addresses, which may be deleted from your mailing list (if you wish). This is especially useful when merging multiple data bases (such as those from two chambers of commerce).
3. The mailing is electronically presorted. This determines the cost of each piece and establishes the contents of each mailing tray.
4. Reports required by the post office are printed, as well as barcoded labels for each tray.
5. Our printer addresses each piece along with barcodes.
6. The packages are bundled, placed in the appropriate tray, and delivered to the post office.

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